Exhibit management is the art and science of trade shows. It encompasses a broad range of skills and experience and when done well, relieves you of numerous burdens and frustrations. You already know how important this is if you’ve ever had something about an event go wrong. Our core competency is exhibit management. Trust this to us just once and you’ll never choose to do it yourself again.
Show Services Management
VIP Exhibits specializes in handling the details of your exhibitor packet. We’re happy to complete, submit and follow up with all necessary paperwork for show orders as well as review all show regulations and deadlines to assist in securing any available discounts.
Installation & Dismantle ( I&D)
VIP Exhibits offer a qualified and reliable crew for the installation and dismantle of your exhibit. Our team is licensed and insured. We provide a timely service with skilled personnel. The same team that installs your exhibit will be part of the dismantle crew; minimizing potential damage and decreasing billable labor time. We also manage the scheduling of the crew to avoid any overtime or holiday charges. We will send a VIP project manager to supervise the crew and insure every show detail is in perfect order.
For our clients who prefer to handle I&D themselves, we offer thorough training and setup instructions. We provide an on-call service in the event your show site representative requires any verbal instructions.
Working exhibits do not escape normal wear and tear. Regular cleaning and maintenance of your exhibit will prolong its life and image. Our shop can handle minor repairs to major structural overhauls. We can service custom architecture, and most makes of modular and portable displays.
Refurbishment can also mean “update”. It doesn’t have to be ‘broken’ to undergo a facelift. Give your existing exhibit a makeover (fresh look) with items like new light fixtures or new designed graphics. We can evaluate your hardware and make some exciting recommendations.
Pre Show Exhibit Preparation
We thoroughly check our client’s exhibit prior to shipping to the show. We pull, inspect and stage your exhibit to confirm its inventory and working condition. We will stock any literature, promotional marketing material and all necessary supplies required for your show. Your exhibit is repacked to our standards to take safety measures during the shipping process.
Post Show Exhibit Evaluation
VIP Exhibits provides a thorough evaluation of your exhibit post show. We will inspect for inventory, damage and perform any required repairs.
Logistic management is a critical piece to our exhibit management process. Negotiating (and navigating) the shipping realm for a trade show exhibit can be tedious and even daunting. Our goal is to insure your exhibit arrives on time to its destination and in the same condition it left our warehouse. VIP Exhibits chooses our freight companies based on reliability, dependability, knowledge of trade show shipping, damage claim history and price.
To create a successful shipment we provide the following:
- careful packing and crating of your exhibit property
- proper documentation accompanies all shipments including return labels and specific return instructions
- detailed information on venue, advanced warehouse and or show site guidelines
- meticulous tracking of every shipment
Take advantage of storing your exhibit property at our warehouse facility. We have trained personnel and proper handling equipment. Our clients are allowed full access to their exhibit property. To ensure the best treatment of your exhibit, our storage facility is climate controlled with security measures in place.
VIP Exhibits develops a detailed list of client assets and provides ongoing inventory reviews to our exhibit management clients who store their exhibit property and other material with us.
Training and Education
It is our belief that training and educating exhibit staff plays a key role in the success and ROI of your trade show. The performance of your staff is critical. We provide training programs on various topics of exhibit marketing. Please inquire to customize a program for your group.
Trade shows are exciting, invigorating and a time to put your best foot forward. We understand the importance of a successful event for your company so we are with you every step of the way. That's why we offer a professional project management service. Your project manager will handle and monitor all stages of your project, ensuring that all details, plan submissions and last minute changes are handled in the most effective way. We will manage show site installation and dismantle. We will initiate and confirm show orders, graphics and literature are all in place. We will make sure your exhibit is in pristine order prior to show opening. We want you to arrive at your event fully confident that your presence there will be exactly as expected. If a need arises, your account manager will be on call to assist you. At the close of show we will submit any required paperwork, insure your exhibit is carefully packed and labeled and ready for shipping back to our warehouse or to your next show.